Weak record-keeping, rather than lack of education, has been identified as one of the major threats to accountability in the premix fuel distribution system.

Administrator of the National Premix Fuel Secretariat, Ebow Mensah, said inaccurate stock records and incomplete documentation continue to undermine transparency at some landing beaches, even where fuel is available.

“One of the challenges we have identified this year is inaccurate stock recording and incomplete documentation of premix supply and sales,” Mr Mensah said. “This is basic arithmetic. With the barest minimum level of education, anybody should be able to do this correctly.”

He explained that poor records make it difficult for communities to verify how much fuel was received, how much was sold, what profit was made, and how much should accrue to the 53 per cent community development fund required under L.I. 2233.

To address the problem, the Secretariat has introduced a Premix Fuel Returns Booklet, which is now being rolled out to landing beach committees.

“This booklet becomes the sole document covering all premix transactions,” Mr Mensah said. “On the day fuel is received, it is recorded. When it is sold, even if it is sold days later, depending on market days, that is recorded. The profit is shown, the 53 per cent is clearly indicated, and the responsible person signs.”

In addition to the returns booklet, a logbook system has been introduced to track daily activities and strengthen audit trails.

According to Mr Mensah, these controls are designed not only to prevent diversion but also to protect honest committees from suspicion and conflict.

“When records are clear and consistent, communities do not have to guess. They can see the figures, confirm the bank deposits, and decide together what development projects to pursue,” he said.

He added that improving documentation is essential to safeguarding the credibility of the premix subsidy itself.

“If the public begins to see premix margins as private rent rather than community development funds, it becomes difficult to defend the subsidy,” Mr Mensah warned. “Accountability is what keeps the system alive.”

For many fisherfolk, this was the first time they had seen figures, bank statements, and explanations laid out openly before the community.

“I have been fishing here for more than 20 years, but this is the first time I am seeing them show us the books like this,” said Kwame Essel, a canoe owner at the Sekondi landing beach.

“When they mentioned the amounts and showed where the money is kept, it gave us some confidence.”

Under L.I. 2233, 53 percent of premix fuel margins is reserved for community development. Yet in many communities, fisherfolk say they only hear about the fund in passing, without knowing how much has accrued or what it has been used for.

At New Takoradi, fishmonger Esi Armah said the accounting session answered long-standing questions.

“Before now, when we asked about the premix money, people would say, ‘It has been used.’ Used for what? We didn’t know,” she said. “This time, they told us how much came in and where the money is. That is what we want.”

Some fisherfolk said the transparency reduced tension almost immediately.

“When people don’t know, they suspect everything,” said Yaw Mensah, a crew member at Abuesi. “Today, when they showed the bank statement, the shouting reduced. Even those who were angry became calm.”

The figures also surprised many. At Sekondi, the committee disclosed that about GH¢126,000 had been raised for community development over the past 10 months.
“I didn’t know the money could reach that level,” said Mary Koomson, who sells smoked fish near the landing beach. “If we manage it well, we can do something meaningful for the whole place.”

For others, the exercise raised new expectations. Fisherfolk said rendering accounts should not end with figures on paper but lead to visible projects.

“We have seen the money now,” said canoe owner Kofi Blay. “The next thing is to sit down as a community and agree on what to use it for. If we see toilets, lights, or repairs at the beach, everyone will support the system.”

There was also a strong call for consistency.

“If they do this only once, it will not help,” said Abdul Rahman, a fisherman at New Takoradi. “They should come every quarter or every year and tell us the same thing. That is how trust will stay.”

Officials from the National Premix Fuel Secretariat said the reactions from fisherfolk reinforced the purpose of the Premix Accountability Series.

Administrator Ebow Mensah noted that transparency changes attitudes on the ground.

“When communities can see the figures and ask questions, the system becomes stronger,” he said. “That is how premix moves from suspicion to shared responsibility.”

As the sun set over the landing beaches, fisherfolk lingered in small groups, still discussing the figures, the bank accounts, and what projects might come next.

For many, the numbers mattered. But what mattered more was the feeling that, for once, the premix story was being told in the open.

“As long as they keep doing this,” Kwame Essel said quietly, “we will also protect the system. Because now, it feels like it truly belongs to us.”